AOPA and COPA have cooperated for years on issues of border crossing. They collaborate on a guide to border crossing. Search for it on AOPA's site. Check back if you can't find it or have questions. I cross severa times each year.
I made some notes to present to a group of pilots in the US who were nervous about the process. Maybe some will find it useful. Please ensure that you consult the listed references, and that the links take you to the most current information. This is a couple years old, and I haven't updated it.
Cross border travel
things to do first (once in advance)
* passports for all
http://travel.state.gov/content/passpor ... s/new.html* eapis registration
http://eapis.cbp.dhs.gov (
http://eapis.cbp.dhs.gov/)
* figure a way to secure your Sender ID and password. This is not supposed to be recorded anywhere, but remembering it can be a problem.
* us customs user fee decal registration
http://dtops.cbp.dhs.gov (
http://dtops.cbp.dhs.gov/)
* Record your account number to enable easier annual renewal
* us customs user fee decal purchase (annually)
* Record your current year decal number for entry in eAPIS
* Ensure decal is on plane in acceptable place
* (optional) CANPASS registration
http://www.cbsa-asfc.gc.ca/prog/canpass ... r-eng.html* (optional) radio station license for aircraft (technically required, but practically **never** asked for - most fly without one)
Departing USA to canada
* Determine your Airport of entry into Canada
http://www.cbsa-asfc.gc.ca/do-rb/services/aoe-eng.html (CANPASS holders can use additional airports
http://www.cbsa-asfc.gc.ca/do-rb/servic ... n-eng.html)
* Determine the last airport you will depart in the USA. Will you need internet access (Wi-Fi or other) at the airport to submit your report there, or are you doing it before you get to that airport?
* Determine the US Customs and Border Protection Port of Entry nearest your departure airport.
http://www.cbp.gov/sites/default/files/ ... le.doc.pdf* Create a flight plan from the last point of departure to the Canada point of entry that includes a landmark or navigational point on or near the border where you will cross.
* Determine what time you intend to pass this waypoint. Ensure that your arrival corresponds with Canada Border Services Agency (CBSA) hours of operation. Allow for time zones, and seasonal changes in hours of operation. I tend to choose ports of departure and entry near the border so that less time and distance are involved, and the room for error is reduced. Also nice to buy cheap gas at the last stop in the US outbound, or nearest cheap gas inbound.
* Call Canada Customs and report your intended arrival to them. Phone numbers are in the Canada Flight Supplement ( CANPASS users 1-888-226-7277)
* This needs to happen at least two (2) hours before your intended time of arrival
* They'll have a list of questions for you to answer
* guns on board (better be a no unless you have lots of paperwork)
* Check here for what you cannot bring with you:
http://cbsa-asfc.gc.ca/travel-voyage/bgb-rmf-eng.html If you are concerned about your or your passenger's admissibility to Canada,
http://www.cic.gc.ca/english/informatio ... tation.asp Here is a more user friendly, unofficial guide:
http://www.canadawelcomesyou.net/index.shtml * Prepare and submit EAPIS notice of departure.
* verify you received email authorizing your departure.
* File your ICAO flight plan
* Remember to activate your flight plan when airborne, or sometimes you can ask that they assume you off.
* easier if using IFR flight plan
* Fly away!
* Call ATC for a transponder code that you can keep for crossing the border, and stay in radio contact with ATC for the border crossing and handoff to Nav Canada.
* Advise Nav Canada ATC of any ETA revisions, and request that they advise customs.
* Advise Tower when you are approaching to land that you require customs when you contact them if landing at a controlled airport, or advise radio if at a Mandatory Frequency Area (Airport). Find customs all by yourself if the airport is not attended
* CANPASS users - when you contacted customs you would have agreed on a place to meet if it is a CANPASS port of entry
* When you land
* taxi to the designated yellow painted box in front of the customs office.
* Shut down and wait in your airplane for customs to greet you.
* Close your flight plan before you get busy with customs and forget. VFR flight plans are not automatically closed by tower or other ATC Personnel, but you can request it. (IFR flights are closed by tower if you arrive at a towered facility)
* If CBSA don't appear in a reasonable time (i.e. the time of your planned arrival) contact them by phone. Be ready to copy a clearance number in case they decide not to attend.
* CANPASS you are free to go if nobody meets you BY the time of arrival. you already have your clearance number from when you called initially
_***Enjoy your stay!***_
Returning to the USA
* determine port of entry into usa
*
http://www.cbp.gov/sites/default/files/ ... le.doc.pdf * contact by phone to verify hours of operation and someone will be there (I do this a few days before if choosing smaller non 24/7 ports of entry)
* prepare your route of flight to determine location and time of border crossing
* prepare and submit **EAPIS** notice of arrival
* verify you received email authorizing your arrival
* contact port of entry and confirm details of your arrival and they received the EAPIS. Depending on port of entry this can be done at least 2 hours before but no more than xx hours/days before. (Each port of entry has their own procedures and quirks)
* prepare ICAO flight plan to cross border and plan to arrive within 15 (+/-) minutes of your filed EAPIS arrival time
* anticipate weather delays. best to have plan to return to canada airport if unable to make port of entry to minimize hassle.
* fly your plan
* weather delays causes you to land not at your customs airport? Don't panic but call your port of entry immediately to inform them and ask for instructions.
* arrive and WAIT for customs to invite you out of aircraft (you CAN be fined if you get out before)
* have passports, pilots license (including valid medical -they sometimes ask), and aircraft documents (c of r, insurance, etc.)
* answer questions as they do the radiation check (little box)
* they MAY take your passports away to scan them into the system. they MAY invite you to accompany them (or not)
* on return of passports, you are free to go to final destination. Welcome back to the USA
Reference
* Read through the FAQs on the eAPIS site
* AOPA EAPIS FAQ
http://www.aopa.org/Flight-Planning/eAP ... ions.aspx/ * USA Ports of Entry
http://www.cbp.gov/sites/default/files/ ... le.doc.pdf * Consult this guide for additional info:
http://www.cbp.gov/travel/pleasure-boats-private-flyers